If the entire team knows each other already, set aside a few minutes for icebreaker questions to help loosen the mood. The goal of the meeting may vary, but the general format is the same.Here’s how to put together a team meeting agenda: Introduction/icebreakers: After calling the meeting to order, give new hires a chance to introduce themselves. Now, we’re moving on to meeting agenda examples that are slightly less formal but still need to be taken seriously, such as an all-hands meeting or team meeting.These can include brainstorming sessions, daily stand-ups, and weekly check-ins.
Adjournment: End the meeting and set a date and time for the next one. Announcements: Wrap up the meeting with any relevant news or announcements. New business: Topics that haven’t been introduced yet fall under “new business.” Be sure to estimate how much time each item will take to avoid running out of time. Old business: If a topic has been introduced at a previous meeting, it’s considered “old business.” This part of the meeting can have multiple agenda items under discussion.
Officer or committee reports: Allow five minutes for each officer or committee to provide a status update. This is especially important for board meetings, since you may need to have a quorum in order to make any binding decisions. Approval of minutes: Call for a vote to approve the minutes from the previous meeting.
Attendance: Take note of which board members are present and which are unable to attend. The note-taker should record the date, time, and location of the meeting. However, board meetings have a few distinguishing factors, such as a requirement to take formal meeting minutes for stakeholders.Here’s a sample meeting agenda for your next board meeting: Call to order: Begin the meeting. Board meeting agendaĪ board meeting is a type of formal meeting, so your board meeting agenda may look similar to the one above. Adjournment: Finally, close the meeting by officially adjourning it. Announcements: Leave time for any announcements by individuals or committees, such as upcoming events or deadlines. Be sure to follow the appropriate rules for making and seconding a motion. Motions: The majority of the meeting should be set aside for discussion and decision-making. Officer or committee reports: Allow several minutes for each officer to provide a status update on their department or committee, such as budgeting, event planning, or business metrics. The team should vote to approve them before moving on to the next item on the agenda. Approval of meeting minutes: If you have minutes from a previous meeting that haven’t been approved yet, include them in your meeting materials. Attendance: Have the note-taker record the names and roles of all meeting participants, including any members who are absent. Your formal meeting agenda can look something like this: Call to order: Include the date, time, and location of the meeting, as well as the name of the facilitator, chairperson, or any other roles. Formal meeting agendaįormal meetings can sound intimidating, but really, we’re just talking about any kind of professional meeting, from a staff meeting to a leadership team meeting. Here’s a handy tip: If you’re hosting a virtual meeting using Zoom or Microsoft Teams, you can share the agenda there so it’s easy for everyone to follow along. The key is to start with a meeting agenda template and make it your own. So, how do you go about putting together a meeting agenda? Let’s start by looking at meeting agenda examples for five types of meetings.These meeting agendas vary depending on the purpose of the meeting, but you’ll notice there are plenty of similarities between them. This is especially important for meetings that require you to keep formal meeting minutes, such as board meetings or business meetings. Plus, by sending out a meeting agenda in advance, participants can research any agenda topics they’re not familiar with or suggest additional topics of their own.Besides, once you come up with an effective meeting agenda template, you can use it again for any recurring meetings. Maybe you don’t mind having to stay late or push some action items to the next meeting.Well, chances are the other members of your team or organization do - and lacking an agenda can keep your meetings from being more productive.Not only will a meeting agenda make it easier to facilitate and take meeting notes, but it shows that you respect your colleagues’ time and contributions.If there’s a clear timeframe for the meeting, participants can plan their day around it, and they’ll be less likely to show up late or multi-task. If you’re the kind of meeting facilitator who likes to wing it, you may wonder if it’s even worth taking the time to put together a meeting agenda.